How to Choose the Right Event Mobile App Just for You

If you’re an event planner, you know that using a mobile app to help manage your event is a great idea. But with so many different mobile apps to choose from, how do you know which one is right for you? Here are a few tips to help you select a suitable event mobile app.

What is an Event Mobile App?

An event mobile app is a smartphone application that helps event planners and attendees stay organised and connected before, during, and after an event. Many event apps include a personalised event schedule, speaker bios and photos, maps of the event venue, social media integration, and push notifications.

Event mobile apps can be used to increase attendee engagement by providing a platform for attendees to network with each other, share photos and comments, and give feedback. In addition, event apps can help reduce paper waste by replacing printed programs and handouts.

For planners, mobile apps can help save time and money by centralising all event information in one place and providing real-time analytics. Whether you’re planning a small meeting or a large trade show, a professional event app can help make your event run smoother.

Why Use an Event Mobile App?

There are several reasons why you should use an event mobile app. Here are just a few:

Increased Efficiency: A good event mobile app will help you manage your event process more efficiently. This means less time wasted on paperwork and more time focusing on the actual event.
Convenient: A mobile app is always with you so that you can access it anytime. This makes it suitable for you and your attendees.
Interactive: A good event mobile app will be interactive, allowing attendees to use it to participate in the event and network with other attendees.
Cost-Effective: A good event mobile app is usually cost-effective, which means you get a lot of features for a fraction of the price of hiring a full-time employee to manage your event.

Disadvantages of an Event Mobile App

While there are a lot of advantages to using an event mobile app, there are also a few disadvantages to be aware of:

Lack of Attendee Engagement: If your event app is not well designed or not used correctly, attendees may not engage with it. This could lead to them feeling disconnected from the event and less likely to return in the future.
Requires Wi-Fi or Cellular Data: Attendees must access Wi-Fi or cellular data to use an event mobile app. If your event is taking place without Wi-Fi or if the attendee’s cell phone plan does not include data roaming, they will be unable to use the app.

Despite these drawbacks, using an event mobile app generally outweighs the disadvantages.

How to Choose the Right Event Mobile App?

Now that you know why you should use an event mobile app, how to choose the right event mobile app just for you? Here are a few tips:

Determine What Type of Event You Are Planning

The first step in choosing the right event mobile app is determining what type of event you are planning. There are many different event apps, so it’s essential to find one that matches the kind of event you are hosting. For example, if you plan a corporate meeting, you will need a different app than planning a music festival.

Consider Your Needs

Once you know what type of event you are planning, you need to consider your specific needs. What features does the app need to have? Does it need to be able to manage registrations and check-ins? Does it need to include a networking feature? Do you need an app that can be customised for your event, or do you want a pre-made app ready to use?

Read Reviews

When shopping for any product, it’s always good to read reviews from other customers. The same is true when choosing an event mobile app. Be sure to read reviews from planners and attendees to understand better how the app works in real life.

Try the App Before You Buy

Most event mobile app developers offer a free trial or demo of their app. Be sure to take advantage of this and try the app before buying it. This will help you ensure that the app is right for your needs.

Consider the Cost

Event mobile apps can vary in price, so it’s essential to consider your budget when choosing one. There are apps available for every budget, so there is no need to break the bank to get an event app.

Choosing the right event mobile app can be a daunting task, but if you follow these tips, you will find the perfect app for your needs.

Features to Consider When Choosing an Event Mobile App

Now that you know why you should use an event mobile app and how to choose the right one for your needs let’s take a closer look at some of the features you should consider when making your decision.

Registration and Check-In

One of the essential features of an event mobile app is managing registrations and check-ins. An app with this feature will allow you to scan attendee badges or tickets, saving you time and hassle on the day of the event.

Networking

A good event mobile app will include a networking feature that allows attendees to connect before, during, and after the event. This can be done by connecting with other attendees online before the event or by using the app’s built-in map to find other attendees during the event.

Agenda

An event mobile app with an agenda feature will allow you quickly see the day’s schedule and locate specific sessions or speakers. This is an excellent feature for attendees who want to make the most of their time at the event.

Sponsorships

An event mobile app with a sponsorship feature is a must-have if your event has sponsors. This feature will allow sponsors to track their ROI and see how their sponsorship affects the event’s overall success.

Maps and Directions

A good event mobile app will include maps and direction features that allow attendees to find their way around the venue easily. This is especially helpful for large events with multiple venues.

Push Notifications

Push notifications are a great way to keep attendees updated on the latest event news, updates, and changes. An event mobile app with this feature will send push notifications directly to attendees’ phones, so they can stay up-to-date without constantly checking the app or website.

Conclusion

Choosing the right event mobile app can be a daunting task, but if you follow these tips, you will find the perfect app for your needs. Consider the features listed above when making your decision, and you can be sure that you are choosing an app that will make your event run smoothly.